Event Scheduling
JU 教师, staff and students may request a reservation for space for a host of meetings, programs and 事件s on Jacksonville University's campus.
Under the mission and goals of the university, we support 事件s that are beneficial to students, faculty, staff, academic departments and our community. JU's array of indoor and outdoor venues feature a broad range of functionality to accommodate your 需要. Whether it's a student affair, lecture, banquet or campus-wide celebration, our goal is to offer tools and information essential to your 事件 planning 需要.
Here you'll find guidelines for submitting requests, a wealth of resources and a comprehensive university 事件 calendar to help you plan your next successful meeting, program or 事件.
Schedule an 事件
Read the following definitions carefully to determine the appropriate category for your experience. Note that examples given are not all inclusive. Please be sure all information provided is accurate, as misrepresentations may result in an adjustment of related fees and/or the loss of reservation privileges for university facilities.
Please note new approval requirements: Student-sponsored 事件s must be approved by Student Life. 教师-sponsored 事件s must be approved by your college's Academic Dean and 工作人员-sponsored 事件s must be approved by your department's Senior Vice President, prior to your reservation being confirmed.
Internal or Minor Campus Event: Internal 事件s are those hosted by JU student/faculty/staff for JU student/faculty/staff 只有.
Minor campus 事件s are those that have less than 30 guests and require minimal logistical or resource provider support and occur in fixed rooms or academic spaces. These 事件s may include small technology systems and table/chair requests and catering services. These 事件s can be booked directly through 25Live Pro. Examples of Minor Campus 事件s are department meetings, student organization gatherings, guest speakers, workshops.
External, Co-Hosted or Major Campus 事件: This is for any 事件 where non-University guests are invited to JU's campus.
Major campus 事件s may require extensive logistical/resource provide support including, but not limited to: large audio/visual equipment, IT support, resources moving and set up, campus safety, catering and other services. These 事件s normally occur in specified major 事件 venues and/or outdoors, and require detailed set up and room configurations.
Venue examples: DCOBT Conference Rooms, the River House, Terry Concert Hall, and Swisher 剧院
Requests must be submitted at least 15 business days (21 days) prior to the 事件 and must be approved. To submit an 事件 request, please reach out to the University Scheduler at special事件request@vinilmade.com with details of your 事件. You will receive follow-up communication within 72 business 小时. After confirming all details, a finalized notification will be sent via email from 25Live Pro.